How to deploy CMMS preventive maintenance software on cloud
CMMS maintenance software to develop a Comprehensive Preventive Maintenance Plan: Before diving into the CMMS preventive maintenance software on cloud for manufacturing, establish a solid preventive maintenance plan that outlines the tasks, frequencies, and procedures required for each asset. This plan should be based on manufacturer recommendations, industry best practices, and your own historical data.
Input Accurate Asset Data: The foundation of an effective CMMS software is accurate asset data. This includes asset details like make, model, serial number, location, and criticality. Regularly audit and update your asset data to ensure its accuracy.
Schedule Preventive Maintenance Tasks: Leverage the CMMS maintenance software to schedule preventive maintenance tasks for each asset maintenance based on your plan. The software should allow you to set up recurring tasks, assign them to technicians, and prioritise them based on importance.
Utilise Work Orders: Work orders are the backbone of preventive maintenance management in a CMMS. They provide a detailed record of each maintenance task, including the instructions, required parts, and estimated time for completion.
Track Inventory Levels: A CMMS maintenance software can help you track inventory levels of spare parts needed for preventive maintenance tasks. This helps ensure you have the necessary parts on hand to avoid delays when performing maintenance, especially when integrated with an RTLS software, which ensures FiFo in spare parts inventory.
Why Your Excel-Based Maintenance Strategy is Costing You More Than a CMMS
“If it isn’t broken, don’t fix it” is a dangerous philosophy in modern facility management. For many maintenance teams, the “tool of choice” remains the spreadsheet. On the surface, Excel seems like a cost-effective way to track work orders. However, once your facility scales beyond a handful of machines, manual tracking becomes an anchor on your bottom line.
The primary issue is data latency. In a manual system, information is always lagging. A technician completes a repair, writes it on a slip, and by the time that data is entered into a master sheet, days have passed. This lack of real-time insight makes it impossible to implement a true preventive maintenance program.
When you factor in the time spent manually searching for assets or cross-referencing paper manuals, the labour waste alone often exceeds the monthly subscription of a professional cloud-based CMMS. Beyond labour, there is the risk of “Lost Assets”—equipment that is present in the facility but cannot be located during an audit or a breakdown. This is where advanced solutions like Asset Management with RTLS turn a cost centre into a competitive advantage by providing 100% asset visibility.
CMMS preventive maintenance scheduling and workflows
Automate Workflows: CMMS software can automate many preventive maintenance workflows, such as sending notifications to technicians when tasks are due, generating reports on maintenance completion, and escalating overdue tasks.
Utilise Mobile Functionality: Many CMMS preventive maintenance software for manufacturing offer WhatsApp integration that allows technicians to access work orders, view procedures, and update task statuses in the field. This improves efficiency and data accuracy.
Monitor Key Performance Indicators (KPIs): Use the CMMS to track KPIs such as preventive maintenance completion rates, mean time between failures (MTBF), and mean time before repair (MTBR). Analyse this data to identify areas for improvement in your preventive maintenance program.
Invest in User Training: Provide comprehensive training to all users of the CMMS maintenance software, including maintenance technicians, planners, and managers. This ensures everyone understands how to use the system effectively for machine uptime tracking
Continuously Improve: Regularly review your CMMS preventive maintenance software on cloud for scheduling usage to identify opportunities for improvement. This may involve updating your plan, refining workflows, or leveraging new features of the software.
Call us to learn more about the features of Ripples CMMS maintenance software, preventive maintenance software on cloud for manufacturing and the benefits of CMMS software