Offline and Cloud-Native ERP solutions for Africa

Digitalising Africa: Offline-Ready & Cloud-Native ERP Solutions

Resilient Infrastructure for the EAC and SADC Regions

ERP solutions Africa. Operating in the African digital landscape requires software that understands local challenges—from intermittent connectivity in rural clinics to the high-stakes security of the Central and Northern Corridors. Software Associates provides a suite of cloud-native ERP solutions with deep offline synchronisation, ensuring your operations never stop, even when the internet does.

Enterprise Logistics & Transport (TMS)

Managing a fleet from Mombasa to Kampala or Dar es Salaam to Lusaka requires more than basic tracking. Our Transport Management System (TMS) for Africa is built to secure margins and accelerate transit.

Logistics in East Africa is defined by the efficiency of its corridors. From the Port of Mombasa to the landlocked markets of Uganda, Rwanda, and South Sudan, every hour of stationary time at a border or weighbridge erodes your profit margins. Ripples-FMS is engineered to navigate these specific regional complexities.

Eliminating Border Bottlenecks (Malaba & Busia)

Cross-border delays are the primary cause of demurrage. Our Transport Management System (TMS) automates the documentation required for regional customs and port clearances.

• Pre-Clearance Workflows: Generate transit documents and manifests while the truck is still en route to the border.

• Stationary Time Alerts: Receive instant notifications if a vehicle is stalled at a border post longer than the allocated grace period.

Regional Fuel Security & Siphoning Detection

Fuel is the highest variable cost for long-haul fleets in Africa. Our deep integration with real-time asset tracking (RTLS)provides a “Digital Seal” for your fuel tanks.

• Siphoning Alerts: Get SMS/Email alerts the moment a sudden drop in fuel levels is detected—essential for high-risk routes in Zambia and Tanzania.

• Fuel Reconciliation: Automatically match fuel receipts from major regional retailers against actual tank levels to prevent billing fraud.

Yard & Warehouse Management for Transit Hubs

For firms managing yards in Nairobi or Dar es Salaam, visibility of “cargo at rest” is as vital as “cargo in motion.”

• Digital Twin Integration: Visualise your entire yard layout in real-time, optimising the movement of containers and reducing loading cycles.

SADC & EAC Compliance: Multi-Currency & Local Tax

Managing a fleet that crosses from Kenya (KES) to Uganda (UGX) and into Rwanda (RWF) requires a sophisticated financial core.

• Automated Exchange Rates: Ripples-FMS handles multi-currency trip expenses and billing, ensuring your P&L is accurate across all regional branches.

• Success Story: Learn how we optimised large-scale operations for J&J Africa using these localized modules.

• Fuel Security: Integrated real-time asset tracking (RTLS) detects fuel siphoning instantly across cross-border routes.

• Corridor Efficiency: Automate documentation to reduce station time at the Malaba and Nakonde border posts.

Vikas 2.0: Enterprise Hospital ERP for the African Healthcare Landscape

Financial Integrity with M-Pesa & Local Pay-Gates

Cash handling remains a significant risk for regional clinics. Vikas 2.0 eliminates this by integrating directly with M-Pesaand other mobile money platforms.

• Real-time Reconciliation: Automated billing ensures that payments made via mobile money are instantly reflected in the patient’s electronic record.

• Reduced Fraud: By removing manual entries at the cash point, hospitals in Nairobi and Dar es Salaam report a significant decrease in accounting discrepancies.

Automated NHIF & Insurance Claim Management

Navigating the National Hospital Insurance Fund (NHIF) and private insurance protocols is often the biggest bottleneck for African hospital cash flow.

• Seamless Billing: Vikas 2.0 automates the generation of claims according to regional ICD 11 coding standards.

• Faster Reimbursement: By reducing “claim rejection” through automated validation checks, hospitals can improve their liquidity and focus on patient care.

Pharmacy Security & Asset Tracking

Pharmaceutical leakage is a critical cost centre. We bridge our real-time asset tracking (RTLS) and EMR for East Africa and the technology with the Vikas 2.0 inventory module.

• Preventing Siphoning: Track high-value medications and surgical equipment with RFID/Bluetooth precision.

• Batch Tracking: Full visibility from the central medical store to the nurse’s station, ensuring 100% accountability.

Resilient Offline-Sync for Rural Health Networks

Vikas 2.0 is built with a Store-and-Forward architecture. This means satellite clinics or rural health centres can continue to register patients and log clinical notes even during internet downtime. The system automatically syncs with the AWS cloud once the signal is restored, ensuring a unified Electronic Medical Record (EMR) across the entire hospital group.

• Financial Integration: Native support for M-Pesa payments and NHIF billing automation ensures faster reimbursements and reduced cash-handling risks.

• Pharmacy Security: Real-time inventory monitoring prevents pharmaceutical leakage, a critical pain point for hospitals in Nairobi and Dar es Salaam.

• EMR & Patient Portals: Digitise patient records with a mobile-first approach, ensuring data accessibility even in satellite clinics with limited bandwidth.

The “Offline-First” Advantage

Unlike generic global ERPs, our solutions are built with a Store-and-Forward architecture.

1. Work Offline: Clinical staff or fleet managers can log data without an active connection.

2. Auto-Sync: The system automatically pushes updates to the AWS cloud the moment 4G/5G or satellite connectivity is restored.

3. Data Sovereignty: Localised hosting options to comply with regional data protection regulations.